Privacy Policy
Updated 14 November 2026. This notice explains how Techbrain Networks handles personal information submitted through its website and business communication channels in India and Canada.
01
Who We Are and Who Is Responsible
Techbrain Networks operates through registered entities in India and Canada. The entity that receives your enquiry or enters a contract with you is normally responsible for the related personal information. Where more than one entity participates, their responsibilities are defined by the relevant business arrangement. Privacy questions and rights requests can be sent to contact@techbrainnetworks.com. If you are unsure which entity handles your information, contact this address to request identification of the responsible entity and the applicable processing arrangements.
02
Information You Provide
We may receive your name, email address, optional telephone number, company, role, product or industry interest, project description, correspondence, proposal information, and other details you choose to provide. Recruitment forms may also request a portfolio or professional-profile URL, experience level, availability, and a cover note. Forms may include project category, timeline, deployment preferences, and the page URL. Required fields are marked; without them we may be unable to respond or assess your request. Please do not submit passwords, payment-card data, medical records, government identifiers, or other sensitive information through the website enquiry form.
03
Technical Information, Cookies and Analytics
Hosting and security systems may process IP address, device and browser information, request timestamps, requested pages, and diagnostic or security logs. The browser stores your analytics preference locally under tb-analytics-consent. Google Analytics is optional and is initially loaded only after you accept analytics cookies. If accepted, it may measure page views, approximate location, traffic source, browser, device, and engagement. Advertising storage, advertising user data, and ad personalization remain disabled. You can decline analytics or reopen Cookie preferences from the footer without losing access to the website. Withdrawing consent disables further analytics collection on this site and removes accessible Google Analytics cookies for this domain; it does not erase data already received by Google.
04
Purposes and Legal Bases
We use information to respond to enquiries, take requested steps before a contract, prepare proposals, deliver contracted services, secure the website, prevent misuse, maintain business records, and meet legal obligations. Depending on the country and context, the basis may be consent, requested pre-contract steps, contract performance, a legal obligation, or a legitimate business interest that does not override your rights.
05
Sharing and Service Providers
Information may be available to relevant Techbrain Networks personnel and necessary providers, including hosting, website enquiry delivery, Google Analytics when consented, security, professional-advice, and business-system providers. We do not sell personal information. Providers are expected to receive only what they need and to be subject to appropriate confidentiality, data-protection, and security terms.
06
Website Enquiry Provider
Website forms send their contents directly from your browser to Web3Forms for processing and email delivery. Web3Forms acts as a processor for form submissions and may use infrastructure and spam-prevention providers. Its published privacy policy describes international processing and retention of submissions for up to three years, subject to the plan and earlier deletion. Copies delivered to business email accounts have a separate retention lifecycle. See https://web3forms.com/privacy for the provider notice. Do not include confidential project materials, credentials, or sensitive personal data in these forms.
07
International Transfers
Information may be handled outside the country where it was collected by Techbrain Networks offices, Web3Forms and its infrastructure, email providers, and Google when analytics is accepted. Processing is not limited to India and Canada. Where transfer restrictions apply, the responsible entity will use an available adequacy decision, approved contractual safeguards, consent where legally appropriate, or another lawful transfer mechanism.
08
Retention
Enquiry records are retained while an enquiry is active and for a reasonable follow-up and dispute-management period. Contract, invoice, tax, legal, security, and project records are retained for the period required by applicable law, the relevant agreement, or a documented business need. Records are then deleted, anonymized, or securely archived where continued retention is legally required. Relevant criteria include whether the enquiry remains active, the last substantive contact, contractual obligations, applicable limitation periods, and statutory recordkeeping duties. You may ask for the retention period applicable to your records.
09
Your Rights and Complaints
Depending on your location and the legal basis, you may request access, correction, completion, deletion, restriction, portability, or objection; withdraw consent; nominate another person where applicable; and complain to the relevant privacy regulator. Rights may be limited by lawful exceptions. Send requests to contact@techbrainnetworks.com. We may need to verify your identity before acting. Do not send identity documents unless we request them through an appropriate channel. We respond within the time limits that apply to your request. Complaints may be raised with the relevant privacy regulator for your location; Canadian complaints may be raised with the Office of the Privacy Commissioner of Canada (priv.gc.ca) or the applicable provincial regulator. Indian grievance and escalation rights apply to the extent the relevant provisions are in force.
10
India and Canada
For India, we align website practices with the Digital Personal Data Protection framework as its provisions commence. In Canada, PIPEDA or substantially similar provincial law may apply. The applicable law depends on the responsible entity, activity, and individual’s location.
11
Automated Decisions and Marketing
The website does not make decisions producing legal or similarly significant effects about visitors. We do not use the enquiry form to enroll you automatically in marketing. Any future direct marketing must include the choices and notices required by the applicable country.
12
Security and Incidents
We use proportionate technical and organizational measures to restrict access, protect communications and systems, manage service providers, and respond to incidents. If a breach triggers a legal notification duty, the responsible entity will notify the appropriate regulator and affected individuals as required. No internet transmission or storage system can be guaranteed completely secure.
13
Children
The website and business enquiry channels are intended for organizations and adults and are not directed to children. We do not knowingly seek personal information from children through these channels.
14
Changes and Contact
We review this notice when data practices, providers, analytics, jurisdictions, or contact channels change. For privacy questions, complaints, or rights requests, email contact@techbrainnetworks.com and identify the office, project, and country involved where possible.
These public pages provide general transparency information. They do not replace project-specific contracts, regulatory filings, or advice from qualified counsel in the relevant country.